Extension of the tender for the procurement of Local Coordinators’ Services for Family Support Centers within the framework of the project “Empowering Communities in Southern and Eastern Ukraine through Localized Actions (EMPOWER)”
| Kramatorsk City | “04” June 2026 |
Public Organization “Fishing Club of Ukraine” (FCU) hereby announces the extension of the tender for the procurement of Local Coordinators’ Services for Family Support Centers within the framework of the project “Empowering Communities in Southern and Eastern Ukraine through Localized Actions (EMPOWER)”.
The project is implemented under Grant Agreement No. 81322765 dated December 16, 2025, with the support of Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH.
The tender is being extended to attract additional participants and ensure an adequate level of competition for specific lots.
Tender Extension Announcement Date: June 4, 2026
Procurement Subject
Subject of Procurement: Local Coordinator Services for Family Support Centers (only those lots for which an adequate level of competition was not achieved or for which a successful bidder was not selected are included in this tender extension).
| Lot No. | Lot Description |
| Lot 1 | Local Coordinator Services for the Family Support Center in Kyiv Oblast |
| Lot 3 | Local Coordinator Services for the Family Support Center in Kherson Oblast |
The exact service location within the respective lot will be determined and communicated during the contract signing process.
Service Delivery Format: Hybrid
Estimated Workload: Up to approximately 160 hours per month, depending on project needs.
Cooperation Format: Service provision under an agreement with an individual entrepreneur (FOP).
The Service Provider shall independently organize the service delivery process and shall not be subject to the internal labor regulations of FCU.
Service Period: Until December 14, 2026, inclusive, with the possibility of extension upon mutual agreement of the Parties and/or in the event of an extension of the project implementation period.
Submission Deadline
The deadline for submitting tender proposals is 7 (seven) calendar days from the date of the tender extension announcement, i.e. until June 10, 2026, inclusive.
All proposals received after 8:00 PM (Kyiv time) on June 10, 2026, will not be considered.
Tender proposals submitted prior to the tender extension announcement shall remain valid and will participate in the further evaluation process after the extended submission period ends.
Tender Proposal Requirements
The tender proposal must include the following:
1. Commercial Proposal
(in accordance with the Tender Form) in Excel or Word format, plus a signed and stamped scanned copy.
2. Registration Documents
- Extract from the Unified State Register of Legal Entities, Individual Entrepreneurs and Public Organizations;
- Copy of the taxpayer registration extract or a document confirming the taxation system;
- Bank account confirmation letter and/or bank details.
3. Qualification Compliance Statement
(in the provided template format), signed and stamped (if applicable).
4. CV/Resume of the Service Provider.
Scanned copies of registration documents must be submitted as part of the complete tender package.
If the applicant is not registered as an Individual Entrepreneur (FOP) at the time of submission, they may provide a confirmation letter indicating their willingness to register as a FOP if selected as the successful bidder.
Payment Terms
Payments will be made in the national currency of Ukraine (UAH) via bank transfer to the Service Provider’s bank account.
Terms of Reference (TOR)
Main Responsibilities
- Ensure daily coordination of Family Support Center activities;
- Plan and coordinate the work of the project team and service providers;
- Monitor the quality of services and implementation of project activities;
- Ensure compliance with safeguarding and security requirements;
- Support capacity development of the project team and consultants;
- Coordinate recruitment and onboarding processes for project staff and service providers;
- Maintain and update center documentation, attendance records, and internal reporting;
- Coordinate logistics processes of the Family Support Center mobile team and ensure availability of resources and materials;
- Prepare coordination protocols and reporting documents;
- Liaise with local partners, community representatives, and other stakeholders;
- Support community feedback collection processes;
- Coordinate communication between the project team and project participants;
- Maintain communication with the operations team and project partners.
Expected Deliverables (KPIs)
- Monthly reports on project activities implementation;
- Proper maintenance and updating of Family Support Center documentation in compliance with FCU internal policies and donor requirements;
- Preparation of attendance records and coordination protocols;
- Effective engagement with stakeholders;
- Timely coordination of project activities;
- Reports on community feedback and service quality;
- Maintenance of logistics records for mobile teams;
- Maintenance of inventory records for goods procured for Family Support Center needs.
Qualification Requirements
- Higher education in social work, management, education, humanities, or related fields;
- Experience in project coordination, preferably within NGOs or international projects;
- Experience working with communities, partners, and local stakeholders;
- Strong team coordination and organizational skills;
- Experience in documentation management and reporting;
- Planning and project activity coordination skills;
- Proficiency in MS Office and Google Workspace;
- Strong communication and organizational skills;
- English language proficiency at A2 level or higher is desirable;
- High level of responsibility, organization, and ability to work in a multitasking environment.
Evaluation and Selection
The successful bidder will be selected following a financial and technical evaluation of submitted proposals based on the criteria outlined below, but no later than June 15, 2026.
Notification of results will be sent to the email address specified in the Commercial Proposal.
Proposals will be evaluated separately for each lot.
Table 1
Evaluation Criteria
| Criterion | Description | Weight (Points) |
| Relevant Experience | Experience in project coordination, work with communities, organization of Support Center activities, interaction with local partners, and coordination of project teams, preferably within NGOs or international projects | 35 |
| Qualification and Education | Higher education in social work, management, education, humanities, or related fields; additional certifications in project management, program coordination, or social work are desirable | 20 |
| Quality and Completeness of Submitted Documents | Compliance with tender requirements, logical structure, complete package of documents | 10 |
| Financial Proposal (Price) | Best value for money, transparency of hourly rate calculation | 30 |
| Additional Competencies / Skills | Proficiency in office software (MS Office / Google Workspace), documentation and reporting skills, communication skills, English language knowledge | 5 |
| Total | 100 |
Evaluation of proposals shall be conducted using the best value for money principle rather than solely based on the lowest price criterion.
The participant acknowledges and agrees that the tender organizer reserves the right to request additional documents and/or information from the participant or reject a proposal if other participants offer more advantageous conditions.
Tender Documentation:
Documents for Participants (RFQ) –RFQ Documents for Participants – Local Coordinator Services
FCU makes every effort to prevent, detect, and take action against all cases of fraud and abuse.
Tender proposals must be sent with the email subject line:
“Commercial Proposal: Lot No. __ – Local Coordinator (EMPOWER) — [Full Name]”
to the following email address:
| tender@uafishing.club |
| Copy must be sent to: |
| karyna.kostina@uafishing.club |
У разі запитань звертайтеся за електронними адресами:
| tender@uafishing.club |
| Copy must be sent to: |
| karyna.kostina@uafishing.club |