Tender for the procurement of “coffee break organization services” for MMT teams and event implementation
| Kramatorsk | April 22, 2026 |
Fishermen Club of Ukraine (hereinafter referred to as “FCU”), EDRPOU code 42261174, announces a tender for the the procurement of “coffee break organization services” for MMT teams and event implementation under Project No.UKR/PCA2025833/PD2026908 “Provision of Integrated Child Protection and Social Support Services in Remote Areas of Sumy Region”
Tender announcement date: April 24, 2026.
Place of delivery of goods: DAP Incoterms 2020 (Delivered at Place – “Delivery and unloading at destination”): Sumy region, Sumy city, 3 Voskresenska Street
Delivery period of goods: until April 20, 2027 (inclusive), in batches. Delivery is carried out in batches according to the Client’s requests. The quantity and сроки of each batch are agreed additionally.
Submission deadline for tender proposals: 7 (seven) calendar days – until May 01, 2026 (inclusive).
All tender proposals received by FCU after the deadline, namely after 16:00 on May 01, 2026, will not be considered.
Requirements for Participants:
Participants must:
- be duly registered business entities in accordance with the legislation of Ukraine;
- have relevant types of economic activity (KVED);
- have experience in supplying similar goods;
- ensure high-quality and timely delivery of goods in accordance with the terms of this tender.
Financial requirements:
Participants must indicate in the commercial proposal:
- price excluding VAT (or other mandatory taxes/charges);
- price including VAT (or other mandatory taxes/charges, if applicable).
If the participant is not a VAT payer, this must be separately indicated in the proposal.
Evaluation of tender proposals is carried out based on the price excluding VAT in order to ensure equal conditions for all participants.
The tender proposal must include the following information:
- Commercial proposal (according to the “Tender Form”) in Excel/Word format + scanned copy with signature and stamp.
- Registration documents:
- extract from the Unified State Register of Legal Entities, Individual Entrepreneurs and Public Organizations (not older than 3 months at the date of submission);
- copy of taxpayer certificate or extract from the register of taxpayers (not older than 3 months at the date of submission);
- certificate of bank account opening/bank details;
- copy of passport of the individual entrepreneur or head of the company (pages 1–6 and page with registration) or ID card on both sides together with extract on place of residence;
- copy of the first page of the passport of a citizen of Ukraine for travel abroad (page with personal data where the name is indicated in Latin) — if available.
– Certificate of compliance with qualification requirements (according to the template) with signature and stamp (if available);
– Cover letter (according to the template) with signature and stamp (if available);
– Reference letters (if available) will be considered an advantage.
– Quality certificates of goods (if available).
– ISO certificate (if available) will be considered an advantage.
– Documents/information confirming experience of supplying large volumes of similar products.
– Guarantee letter confirming delivery of each batch of goods within 5 (five) calendar days from the moment of receiving the Client’s request;
Guarantee letter confirming replacement of damaged goods at own expense within 5 (five) working days from the moment of receiving written notification from the Client.
– To confirm compliance with the “Social Responsibility” criterion, the participant may provide a statement in free form describing relevant practices (local activity, environmental approaches, employment of vulnerable groups, etc.). Submission of such information is not mandatory and is considered during evaluation.
Scanned copies of registration documents shall be provided as part of the full tender documentation package.
Payment: Payment: shall be made in the national currency of Ukraine by bank transfer to the supplier’s bank account.
Preference will be given to the supplier offering the best ratio of price and quality of services, terms of service provision and payment (under equal conditions, preference is given to the supplier offering 100% post-payment upon service delivery).
The determination of the tender winner will be carried out by the organizer after financial and technical evaluation of the submitted proposals in accordance with the essential selection criteria specified in this announcement, but no later than May 04, 2026. Notification will be sent to the email address specified in the Tender Form.
The participant acknowledges and agrees that the tender organizer reserves the right to request additional documents and/or information confirming compliance of certain provisions of the documents with the requirements and conditions of this announcement.
By submitting documents for participation in the general procedure (tender) under this announcement, the participant confirms its understanding and agreement that the organizer may reject its proposal if proposals of other participants contain more favorable conditions.
| Tender documentation: | https://drive.google.com/drive/folders/1bagX3WWHeWyse_zm2mTUomNa_oOZrzGi?usp=sharing |
FCU makes efforts to prevent, detect and take measures against all cases of fraud and abuse.
Tender proposals must be submitted with the subject line: “Тендер на закупівлю «послуг з організації кава-брейків» для ММТ команд та проведення заходів / Tender for the procurement of “coffee break organization services” for MMT teams and event implementation” to the email address:
| tender@uafishing.club |
| CC (mandatory): |
| anastasia.yefremova@uafishing.club |
For any questions, please contact via the following email addresses:
| tender@uafishing.club |
| CC (mandatory): |
| anastasia.yefremova@uafishing.club |