Tender for the Procurement of Hygiene Kits under Project No. UKR26_0222
| Kramatorsk | March 30, 2026 |
Fishermen Club of Ukraine (hereinafter referred to as “FCU”), EDRPOU code 42261174, announces a tender for the procurement of hygiene kits within the framework of Project No. UKR26_0222 dated March 4, 2026, “DOVIRA II: ‘Trust in Ukrainian’ – Development of Organized Life-Saving Interventions to Provide Assistance to the Most Vulnerable Population in Ukraine”.
Procurement is carried out under the following lots:
Lot 1: Family hygiene kits in the quantity of 3,500 kits
Lot 2: Hygiene kits for persons with reduced mobility in the quantity of 500 kits
Tender participants may submit proposals for one or several lots.
Tender announcement date: April 3, 2026.
Place of delivery of goods: DAP Incoterms 2020 (Delivered at Place – “Delivery and unloading at destination”): Sumy region, Sumy city, 3 Voskresenska Street
Delivery period of goods: until August 31, 2026 (inclusive), in batches. Delivery is carried out in batches according to the Client’s requests. The quantity and сроки of each batch are agreed additionally.
Submission deadline for tender proposals: 21 (twenty-one) calendar days – until April 24, 2026 (inclusive).
All tender proposals received by FCU after the deadline, namely after 18:00 on April 24, 2026, will not be considered.
Requirements for participants:
Participants must:
- be duly registered business entities in accordance with the legislation of Ukraine;
- have relevant types of economic activity (KVED);
- have experience in supplying similar goods;
- ensure high-quality and timely delivery of goods in accordance with the terms of this tender.
Financial requirements:
Participants must indicate in the commercial proposal:
- price excluding VAT (or other mandatory taxes/charges);
- price including VAT (or other mandatory taxes/charges, if applicable).
If the participant is not a VAT payer, this must be separately indicated in the proposal.
Evaluation of tender proposals is carried out based on the price excluding VAT in order to ensure equal conditions for all participants.
The tender proposal must include the following information and documents:
- Commercial proposal (according to the “Tender Form”) in Excel/Word format + scanned copy with signature and stamp.
- Registration documents:
- extract from the Unified State Register of Legal Entities, Individual Entrepreneurs and Public Organizations (not older than 3 months at the date of submission);
- copy of taxpayer certificate or extract from the register of taxpayers (not older than 3 months at the date of submission);
- certificate of bank account opening/bank details;
- copy of passport of the individual entrepreneur or head of the company (pages 1–6 and page with registration) or ID card on both sides together with extract on place of residence;
- copy of the first page of the passport of a citizen of Ukraine for travel abroad (page with personal data where the name is indicated in Latin) — if available.
– Certificate of compliance with qualification requirements (according to the template) with signature and stamp (if available);
– Cover letter (according to the template) with signature and stamp (if available);
– Reference letters (if available) will be considered an advantage.
– Quality certificates of goods (if available).
– ISO certificate (if available) will be considered an advantage.
– Documents/information confirming experience of supplying large volumes of similar products.
– Guarantee letter confirming delivery of each batch of goods within 5 (five) calendar days from the moment of receiving the Client’s request;
Guarantee letter confirming replacement of damaged goods at own expense within 5 (five) working days from the moment of receiving written notification from the Client.
– To confirm compliance with the “Social Responsibility” criterion, the participant may provide a statement in free form describing relevant practices (local activity, environmental approaches, employment of vulnerable groups, etc.). Submission of such information is not mandatory and is considered during evaluation.
Scanned copies of registration documents shall be provided together with the general package of Tender Documentation.
Only participants who have provided a complete set of documents are allowed for evaluation. In case of failure to provide mandatory documents, the proposal may be rejected without evaluation.
Payment: payments will be made in the national currency of Ukraine — hryvnia. The cost of goods is determined in US dollars (USD) and is fixed for the entire period of the contract. Settlements are carried out in the national currency of Ukraine — hryvnia (UAH) at the official exchange rate of the National Bank of Ukraine on the date of receipt of funds from the donor to the Client’s account.
Preference will be given to the supplier who offers the best ratio of price and quality of goods, delivery conditions and payment terms, and also confirms the quality of products with relevant documents (quality certificates, ISO certificate — if available, guarantee letter for replacement of goods within 5 (five) working days).
An additional advantage is proven experience in implementing projects for public organizations with a similar volume of supply (in terms of quantity and complexity), confirmed by documents (contracts, acts, recommendation letters).
Under equal conditions, preference is given to the supplier who offers 100% payment upon delivery of goods.
The determination of the tender winner will be carried out by the organizer after financial and technical evaluation of the submitted proposals according to the essential criteria specified in this announcement, but no later than April 30, 2026. Notification will be sent to the email address specified in the Tender Form.
Evaluation matrix of tender proposals:
| Category of evaluation | Maximum score | Description of criterion |
| Price | 20 | The lowest proposed price taking into account all costs (logistics, taxes, etc.). |
| Compliance with technical requirements (TOR) | 20 | Completeness and accuracy of compliance with technical requirements and characteristics. |
| Delivery terms | 15 | Realism, clarity and speed of delivery in accordance with tender requirements. |
| Quality of goods and warranties | 10 | Compliance with quality standards, warranty and replacement conditions. |
| Reputation/Experience | 10 | Previous cooperation experience (verified suppliers), recommendations, public feedback, participation in projects, contracts. |
| Payment terms | 15 | Flexibility — post-payment, prepayment, staged payments. |
| Social responsibility | 10 | Preference is given to suppliers operating locally, implementing environmental practices and/or creating employment opportunities for socially vulnerable groups. |
Evaluation under the “Price” criterion is carried out as follows: the lowest price receives the maximum score, other proposals are evaluated proportionally.
Evaluation is carried out separately for each lot.
The winner is the participant who has received the highest total score.
The participant of this competition acknowledges and agrees that the tender organizer reserves the right to request additional documents and/or information confirming compliance with the requirements and conditions of this announcement.
By submitting documents, the participant confirms understanding and agreement that the organizer may reject the proposal if other proposals contain more advantageous conditions.
| Tender documentation: | https://drive.google.com/drive/folders/1qsdUvcqoWC4OGm4QXPS4yKDWiuJF0vyn |
FCU makes efforts to prevent, detect and take measures against all cases of fraud and abuse.
Tender proposals must be sent with the subject: «Тендер на закупівлю гігієнічних наборів / Tender for the Procurement of Hygiene Kits» to the email address:
| tender@uafishing.club |
| CC (mandatory): |
| karyna.kostina@uafishing.club |
For questions, please contact:
| tender@uafishing.club |
| CC (mandatory): |
| karyna.kostina@uafishing.club |