Tender for the procurement of Local Coordinator services for Family Support Centers within the framework of the project “Strengthening Communities in South and East Ukraine through Localized Actions (EMPOWER)”
| Kramatorsk City | “18” May 2026 |
PUBLIC ORGANIZATION “FISHERMEN CLUB OF UKRAINE” (hereinafter referred to as “FCU”) announces a tender for the procurement of Local Coordinator services for Family Support Centers within the framework of the project “Strengthening Communities in South and East Ukraine through Localized Actions (EMPOWER)”.
The project is implemented under Grant Agreement No. 81322765 dated 16 December 2025 with the support of Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH.
Tender announcement date: 18 May 2026.
Subject of Procurement
Local Coordinator services for Family Support Centers (4 lots)
| Lot No. | Lot Description |
| Lot 1 | Local Coordinator services for the Family Support Center in Kyiv Oblast |
| Lot 2 | Local Coordinator services for the Family Support Center in Mykolaiv Oblast |
| Lot 3 | Local Coordinator services for the Family Support Center in Kherson Oblast |
| Lot 4 | Local Coordinator services for the Family Support Center in Dnipropetrovsk Oblast |
The exact location of service provision within the relevant lot shall be determined and communicated additionally during contract signing.
Service provision format: hybrid.
Estimated scope of services: up to approximately 160 hours per month depending on project needs.
Cooperation format: provision of services within the framework of the project based on a civil law agreement with an Individual Entrepreneur / Sole Proprietor (FOP).
The service provider independently organizes the service provision process, is not subject to the internal labor regulations of FCU, and is not considered to be in an employment relationship with the Organization.
Service provision period: until 14 December 2026 inclusive, with the possibility of further extension upon agreement of the Parties and/or in the event of extension of the project implementation period.
Deadline for submission of tender proposals: until 31 May 2026 inclusive (until 20:00 Kyiv time).
All tender proposals received by FCU after the submission deadline, namely after 20:00 on 31 May 2026, shall not be considered.
Tender Proposal Must Include the Following Information:
- Commercial Proposal (in accordance with the Tender Form) in Excel or Word format + scanned copy signed and stamped (if applicable);
- Registration documents:
- extract from the Unified State Register of Legal Entities, Individual Entrepreneurs and Public Organizations;
- copy of tax payer registration extract or copy of the document confirming the taxation system;
- bank account confirmation / bank details;
- Certificate of compliance with qualification requirements (according to the template) signed and stamped (if applicable);
- CV of the service provider.
Scanned copies of registration documents shall be submitted together with the complete tender documentation package.
If the participant is not registered as an FOP at the time of submission, they may provide a confirmation letter regarding readiness to register as an FOP in the event of being selected as the winner.
Payment Terms
Payments shall be made in the national currency of Ukraine — hryvnia (UAH), in non-cash form by transfer to the service provider’s bank account.
Terms of Reference
Main Functions:
- ensuring day-to-day coordination of the Support Center activities;
- planning the work of the project team and service providers;
- monitoring the quality of service provision within the project and implementation of project activities;
- ensuring compliance with safety and protection requirements for participants of project activities;
- supporting capacity development of the project team and project consultants;
- coordinating the engagement and onboarding processes of the project team and service providers within project activities;
- maintaining and updating center documentation, attendance logs, and internal reporting;
- coordinating logistical processes of the Support Center mobile team and ensuring the center’s needs in resources and materials for project activities;
- preparation of coordination protocols and reporting documents;
- interaction with local partners, community representatives, and other stakeholders;
- supporting community feedback collection processes;
- coordination of interaction between the project team and participants of project activities;
- supporting communication with the operational team and project partners.
Expected Results (KPIs):
- monthly reports on implementation of project activities;
- maintenance and updating of Support Center documentation in compliance with FCU internal policies and donor procedures;
- preparation of attendance logs and coordination protocols;
- ensuring proper interaction with stakeholders;
- timely coordination of project activities;
- preparation of reports regarding community feedback and service quality;
- ensuring maintenance of logistics records for Support Center mobile teams;
- ensuring inventory records management for goods procured for the needs of the Support Center.
Requirements for the Service Provider:
- higher education in social work, management, education, humanities, or related fields;
- experience in project coordination, preferably within NGOs or international projects;
- experience interacting with communities, partners, and local stakeholders;
- team organization and coordination skills;
- experience in documentation management and reporting;
- project activity planning and organizational skills;
- proficiency in office software (MS Office / Google Workspace);
- communication and organizational skills;
- English language proficiency at a minimum A2 level is desirable;
- high level of responsibility, organizational skills, and ability to work in a multitasking environment.
The tender winner shall be determined by the organizer following financial and technical evaluation of submitted proposals according to the essential selection criteria specified in Table 1, but no later than 04 June 2026. Notification shall be sent to the email address specified in the commercial proposal.
Evaluation of tender proposals shall be conducted in accordance with FCU procurement procedures and taking into account the specifics of the services being procured.
Tender proposals shall be evaluated separately for each lot.
Table 1
Evaluation Criteria
| Criterion | Description | Weight (Points) |
| Relevant Experience | Experience in project coordination, work with communities, organization of Support Center activities, interaction with local partners, and coordination of project teams, preferably within NGOs or international projects | 35 |
| Qualification and Education | Higher education in social work, management, education, humanities, or related fields; additional certifications in project management, program coordination, or social work are desirable | 20 |
| Quality and Completeness of Submitted Documents | Compliance with tender requirements, logical structure, complete package of documents | 10 |
| Financial Proposal (Price) | Best value for money, transparency of hourly rate calculation | 30 |
| Additional Competencies / Skills | Proficiency in office software (MS Office / Google Workspace), documentation and reporting skills, communication skills, English language knowledge | 5 |
| Total | 100 |
Evaluation of proposals shall be conducted using the best value for money principle rather than solely based on the lowest price criterion.
The participant acknowledges and agrees that the tender organizer reserves the right to request additional documents and/or information from the participant or reject a proposal if other participants offer more advantageous conditions.
Tender Documentation:
Documents for Participants (RFQ) – Local Coordinator
FCU makes every effort to prevent, detect, and take action against all cases of fraud and abuse.
Tender proposals must be sent with the email subject line:
“Commercial Proposal: Lot No. __ – Local Coordinator (EMPOWER) — [Full Name]”
to the following email address:
| tender@uafishing.club |
| Copy must be sent to: |
| karyna.kostina@uafishing.club |
У разі запитань звертайтеся за електронними адресами:
| tender@uafishing.club |
| Copy must be sent to: |
| karyna.kostina@uafishing.club |