Tender for the procurement of Procurement Manager services within the framework of the project “Strengthening communities in South and East Ukraine through localized action (EMPOWER)”
| Kramatorsk City | 24 February 2026 |
PUBLIC ORGANIZATION “FISHERMEN CLUB OF UKRAINE” (hereinafter referred to as “FCU”) announces a tender for the procurement of Procurement Manager services within the framework of the project “Strengthening communities in South and East Ukraine through localized action (EMPOWER)”.
The project is implemented under Grant Agreement No. 81322765 dated 16 December 2025 with the support of Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH.
Tender announcement date: 24 February 2026.
Subject of procurement: Procurement Manager services
Service delivery format: hybrid format
Estimated scope of services: approximately up to 80 hours per month depending on project needs
Cooperation format: provision of services within the framework of the project based on a contract with a Sole Proprietor (FOP).
The service provider independently organizes the service delivery process and is not subject to the internal labor regulations of FCU.
Service provision period: until 14 December 2026 inclusive, with the possibility of further extension upon agreement of the Parties and/or in case of extension of the project implementation period.
Deadline for submission of tender proposals: 7 (seven) calendar days including the date of announcement — until 02 March 2026 inclusive.
All tender proposals received by FCU after the submission deadline, namely after 20:00 on 02 March 2026, shall not be considered.
The tender proposal must contain the following information:
- Commercial proposal (according to the “Tender Form”) in Excel or Word format + scanned copy signed and stamped.
- Registration documents:
- extract from the Unified State Register of Legal Entities, Individual Entrepreneurs and Public Organizations;
- copy of the extract from the taxpayers register or a document confirming the taxation system;
- bank account confirmation/bank details.
- Statement of compliance with qualification requirements (according to the template), signed and stamped (if applicable);
- CV of the service provider.
Scanned copies of registration documents shall be submitted together with the complete package of tender documentation.
In the absence of a registered Sole Proprietor (FOP) at the time of proposal submission, the participant may provide a confirmation letter regarding readiness to register as a Sole Proprietor in case of selection as the winner.
Payment terms: settlements shall be made in the national currency of Ukraine — hryvnia, in non-cash form by transferring funds to the bank account of the service provider.
TECHNICAL ASSIGNMENT
Main functions:
- Familiarization with and compliance with the organization’s internal procurement policies and procedures, donor requirements, and project regulations.
- Analysis of current and prospective project needs, participation in development and updating of annual procurement plans and project procurement plans.
- Ensuring effective coordination with programmatic, financial, and logistics teams for timely planning and forecasting of procurement needs.
- Organization and support of procurement procedures, including preparation of RFQ/RFP, tender documentation, coordination of supplier selection processes, and proper documentation of procedures.
- Supplier database management: analysis, prequalification, updating supplier lists, and administration of framework agreements (BPA).
- Ensuring systematic procurement records management, archiving of contracts and supporting documentation in accordance with donor requirements and internal policies.
- Preparation of internal reports and materials for internal and external procurement audits.
Expected results (KPIs):
- Annual procurement plans and project procurement plans are developed, approved, and updated in a timely manner.
- Procurements are carried out in compliance with donor requirements, internal policies, and applicable legislation.
- RFQ/RFP and tender documentation are prepared completely and within established deadlines.
- Proposal evaluation procedures are conducted transparently, with proper documentation and without significant remarks from management or donors.
- Framework agreements (BPAs) with key suppliers ensure optimization of procurement timelines and costs.
- Supplier database is up to date and regularly maintained.
- All procurement documentation is systematized and stored in a centralized archiving system without losses or duplication.
- Procurement needs are coordinated with involved teams in advance, minimizing delay risks.
- Procurements are completed within planned timelines; management is informed timely about potential risks and delays.
- Procurement reports are submitted on time and without critical remarks during audits.
Requirements for the service provider:
- Higher education in economics, finance, management, law, or related fields.
- At least 5 years of experience in procurement, including at least 2–3 years in managerial positions or projects with significant budgets (preferably in international or non-governmental organizations).
- Strong knowledge of Ukrainian legislation in public, commercial, and international procurement, as well as anti-corruption regulations.
- Understanding of international procurement standards and procedures, including donor organizations’ policies and requirements (USAID, EU, UN, etc.).
- Experience in strategic procurement planning, risk management, and supply chain management.
- Practical skills in development and implementation of internal procurement policies and procedures.
- Adherence to principles of transparency, integrity, and internal regulations of the organization and donors.
- Professional certifications (CIPS, PMP, or certifications in public/donor procurement) are considered an advantage.
- Strong managerial competencies: leadership, team coordination, negotiation, and contract management skills.
- Experience in market analysis, supplier relationship management, and supplier performance evaluation.
- Confident use of MS Office (especially Excel), experience with electronic procurement systems and ERP systems (1C, SAP, Oracle, Dynamics, etc.) is considered an advantage.
- Ability to prepare RFQs, RFPs, contracts, analytical reports, and work with large volumes of documentation.
- High level of organization, attention to detail, and ability to work under deadlines.
The winner of the tender shall be determined by the organizer after financial and technical evaluation of submitted proposals according to the essential selection criteria specified in Table 1 of this announcement, but no later than 05 March 2026. Notification will be sent to the email address indicated in the Tender Form.
Evaluation of tender proposals shall be conducted in accordance with procurement procedures and taking into account the specifics of the services being procured.
Table 1
Evaluation Criteria
| Criterion | Description | Weight (points) |
| Relevant experience | Experience working as a procurement manager/specialist in grant-funded projects and NGOs, including projects supported by international donors (GIZ, USAID, etc.); experience organizing and supporting procurement procedures, preparing RFQ/RFP, working with framework agreements (BPA) | 35 |
| Qualifications and education | Higher education in economics, finance, management, law, or related fields; professional procurement certifications (CIPS, public procurement certificates, etc.) are considered an advantage | 20 |
| Quality and completeness of submitted documents | Compliance with RFQ/ToR requirements, logical structure, complete document package | 10 |
| Financial proposal (price) | Best value for money, transparency of hourly rate formation and total service cost | 30 |
| Additional competencies / skills | Proficiency in procurement accounting software and systems (BAS/1C, ERP, Google Sheets), analytical skills, negotiation skills, English language knowledge | 5 |
| Total | 100 |
Evaluation of proposals will be conducted using the best value for money principle and not solely based on the lowest price criterion.
Notification of results will be sent to the email address indicated in the tender form.
By participating in this tender, the participant acknowledges and agrees that the tender organizer reserves the right to request additional documents and/or information from the participant or reject the proposal if more advantageous conditions are offered by other participants.
Tender documentation:
Documents for participants (RFQ) – Документи для учасників (RFQ)-Менеджер із закупівель
FCU makes efforts to prevent, detect, and take measures against all cases of fraud and abuse.
Tender proposals must be submitted with the email subject line: “Commercial Proposal: Procurement Manager (EMPOWER) — [Your Full Name]” to the email address: tender@uafishing.club